Entertainment

Picking the Perfect Conference Venue

Picking the Perfect Conference Venue

When organising a conference, many decisions need to be made, but the choice of venue is the one decision that will have the largest impact.

This, according to Grant Sandham, Group Sales & Marketing Manager at Premier Hotels & Resorts.

He explains: “A venue’s cost, capacity, location and ambience, along with the services and amenities provided, all have an effect on the event – from the budget to the number of delegates attending. For this reason, choosing a venue can be daunting. Fortunately, Premier Hotels & Resorts offers various conferencing facilities at each of our 16 properties around the country, staffed by employees with extensive eventing experience to guide you.”

Sandham shares some advice on picking the perfect venue:

 

Cost-effective conferencing

When it comes to saving on expenditure, selecting a venue like Premier Hotel Cape Town that offers amenities such as on-site parking, audio-visual equipment and a business centre is a must. This negates the need for additional hiring, whilst helping to ensure a smooth-running event since everything is in-house. The newly refurbished hotel features five venues, of which Sunset 2 opens up onto a deck and has a sea view. Sunrise accommodates up to 120 delegates and overlooks the pool area – ideal for cocktail breakaways or creative teambuilding.

 

Accommodating numbers and needs  

Capacity is a key concern amongst conference organisers, so look for a venue that can be adapted to accommodate the number of guests as well as the needs of the event such as plenary or breakaway sessions. The recently revamped Premier Resort Sani Pass in Southern Drakensberg for example, now boasts six conference venues and due to its scenic setting and host of activities, is ideal for destination conferences stretching over a few days. The Resort has capacity for between 20 and 450 guests, depending on the conference requirements. Breakaway activities include 4×4 trails off-site to the Lesotho border and highest pub, while a 9-hole golf course is currently in its final stages of maintenance and a Spa which will open soon.

 

Conferencing convenience

While ‘location, location, location’ may be the mantra of the property industry, it should be that of conference organisers too. Ideally, an event should be held at a venue within a reasonable distance from most attendees’ homes or places of work. In addition, if many delegates will be traveling from out of town, a conference hosted near the airport will be beneficial. Premier Hotel Midrand, for instance, is conveniently situated halfway between Johannesburg and Pretoria and 24km from OR Tambo International Airport. It features four different venues that can be set up to seat 250 delegates. After a day of talks, conference participants can make use of the free shuttle service provide by the hotel to visit The Mall of Africa.

 

Overnight delight

Board meetings and executive strategy sessions often call for more distinguished and private conference facilities where a butler or private chef’s service may be called in for the duration of the meeting.  Choose between a free-standing bush villa, river lodge and two additional safari-style lodges for your next strategic planning session just outside of East London. Premier Resort Mpongo Private Game Reserve provides a variety of accommodation options to cater for all conference sizes:  a five star lodge equipped with six rooms, a four star lodge kitted out with 25 deluxe rooms and a five-bedroom luxury bush villa. Delegates can enjoy the surrounding wildlife during game drives and safari walks, or opt for a bush picnic experience when not attending talks in one of the Resort’s four conference venues that can seat up to 100 people.

 

Keep calm and conference

A venue’s ambiance sets the tone for the event. While business is generally stressful, conferences (especially those in close proximity to three world-class golf courses) needn’t be. Venues such as Premier Resort The Moorings (Knysna) has a serene, natural setting that enable delegates to unwind before, during and after the conference. Situated on the banks of the Knysna Lagoon and offering tranquil forest views, the Resort’s conference facilities include five large function rooms capable of hosting up to 240 delegates. Having direct access to the lagoon with its own jetty enables companies to launch their own boats for a lagoon event. Alternatively, delegates can enjoy daily excursions on the John Benn, a double-decker floating restaurant offering daily lagoon cruises to the Knysna Heads.

“Conferences and meetings have very specific targeted outcomes, but a memorable event is often judged by its surroundings and the activities. Our world class conferencing venues and staff can help make picking the perfect venue easy,” concludes Sandham.

To find out more about Premier Hotels & Resorts’ conferencing facilities, visit https://www.premierhotels.co.za.  For media enquiries, contact kirsten@eclipsepr.co.za

 

 

Get It Magazine Durban November 2017

Mags queen of the comebacks
View magazine
 

It’s going to be a delicious festive season…

This year’s holiday season will be jolly delicious as Cadbury plans to share the joy with three new treats, and we’re hoping for at least one of each of these in our stockings!

 

Kahvé Road coffee capsules

Kahvé Road, premium coffee and patisserie specialist has extended its offering to its own premium coffee capsule range which is available at the popular eatery based in Cape Town, as well as online.

 

An easy going classic rocking horse

Make playtime active with the Hape Rock and Ride Rocking Horse from Toy Kingdom. This perfectly-balanced ride-on can take kids for a slow-and-steady trot or a rocking gallop.

 

Celebrate the special moments in life with Nomination

Nomination’s new collection of Composable links is called Life, because each link reflects an important moment in your life.

 

An elegant and iridescent palate pleaser

Following Krone’s tradition of hand-picking their grapes under the stars in the cool of the night to retain flavour and aroma, the Krone Borealis was named after the ‘Corona Borealis’ constellation of stars.

 

Discover Huggies Pants, designed for active babies

Is your baby becoming more active or wriggling at change time?

 

Enchanting eye colours

Discover eyes that shine with dazzling beauty. With a sweep of brilliance, these Enchanting Eye Colours from Mii create instant allure to give a sheer look layered with sophisticated shimmer.

 

The ultimate Robertson Winery Summer Hamper

Robertson Winery Lightly Sparkling Sauvignon Blanc is not a light wine and it is not a sparkling wine; it’s a lightly sparkling wine – produced from top quality grapes, with intense fruit flavours of grapefruit, melon and passionfruit and an added dazzle of tiny bubbles for innervigorating summer pleasure.

 

December Spoil

Get that glow with a glam Caribbeantan!

 

Pssst… we have a (little) secret

Delicate and precious, with simple designs, we’re loving the new Little Secrets bracelets from Thomas Sabo.

is a national brand of premium free magazines available in centres across the country.

Click here


to see other Get It magazines in the network.