Picking the Perfect Conference Venue

Picking the Perfect Conference Venue

When organising a conference, many decisions need to be made, but the choice of venue is the one decision that will have the largest impact.

This, according to Grant Sandham, Group Sales & Marketing Manager at Premier Hotels & Resorts.

He explains: “A venue’s cost, capacity, location and ambience, along with the services and amenities provided, all have an effect on the event – from the budget to the number of delegates attending. For this reason, choosing a venue can be daunting. Fortunately, Premier Hotels & Resorts offers various conferencing facilities at each of our 16 properties around the country, staffed by employees with extensive eventing experience to guide you.”

Sandham shares some advice on picking the perfect venue:


Cost-effective conferencing

When it comes to saving on expenditure, selecting a venue like Premier Hotel Cape Town that offers amenities such as on-site parking, audio-visual equipment and a business centre is a must. This negates the need for additional hiring, whilst helping to ensure a smooth-running event since everything is in-house. The newly refurbished hotel features five venues, of which Sunset 2 opens up onto a deck and has a sea view. Sunrise accommodates up to 120 delegates and overlooks the pool area – ideal for cocktail breakaways or creative teambuilding.


Accommodating numbers and needs  

Capacity is a key concern amongst conference organisers, so look for a venue that can be adapted to accommodate the number of guests as well as the needs of the event such as plenary or breakaway sessions. The recently revamped Premier Resort Sani Pass in Southern Drakensberg for example, now boasts six conference venues and due to its scenic setting and host of activities, is ideal for destination conferences stretching over a few days. The Resort has capacity for between 20 and 450 guests, depending on the conference requirements. Breakaway activities include 4×4 trails off-site to the Lesotho border and highest pub, while a 9-hole golf course is currently in its final stages of maintenance and a Spa which will open soon.


Conferencing convenience

While ‘location, location, location’ may be the mantra of the property industry, it should be that of conference organisers too. Ideally, an event should be held at a venue within a reasonable distance from most attendees’ homes or places of work. In addition, if many delegates will be traveling from out of town, a conference hosted near the airport will be beneficial. Premier Hotel Midrand, for instance, is conveniently situated halfway between Johannesburg and Pretoria and 24km from OR Tambo International Airport. It features four different venues that can be set up to seat 250 delegates. After a day of talks, conference participants can make use of the free shuttle service provide by the hotel to visit The Mall of Africa.


Overnight delight

Board meetings and executive strategy sessions often call for more distinguished and private conference facilities where a butler or private chef’s service may be called in for the duration of the meeting.  Choose between a free-standing bush villa, river lodge and two additional safari-style lodges for your next strategic planning session just outside of East London. Premier Resort Mpongo Private Game Reserve provides a variety of accommodation options to cater for all conference sizes:  a five star lodge equipped with six rooms, a four star lodge kitted out with 25 deluxe rooms and a five-bedroom luxury bush villa. Delegates can enjoy the surrounding wildlife during game drives and safari walks, or opt for a bush picnic experience when not attending talks in one of the Resort’s four conference venues that can seat up to 100 people.


Keep calm and conference

A venue’s ambiance sets the tone for the event. While business is generally stressful, conferences (especially those in close proximity to three world-class golf courses) needn’t be. Venues such as Premier Resort The Moorings (Knysna) has a serene, natural setting that enable delegates to unwind before, during and after the conference. Situated on the banks of the Knysna Lagoon and offering tranquil forest views, the Resort’s conference facilities include five large function rooms capable of hosting up to 240 delegates. Having direct access to the lagoon with its own jetty enables companies to launch their own boats for a lagoon event. Alternatively, delegates can enjoy daily excursions on the John Benn, a double-decker floating restaurant offering daily lagoon cruises to the Knysna Heads.

“Conferences and meetings have very specific targeted outcomes, but a memorable event is often judged by its surroundings and the activities. Our world class conferencing venues and staff can help make picking the perfect venue easy,” concludes Sandham.

To find out more about Premier Hotels & Resorts’ conferencing facilities, visit https://www.premierhotels.co.za.  For media enquiries, contact kirsten@eclipsepr.co.za



Get It Magazine Durban January 2018

Trends for the fashionista in you
View magazine

Win tickets to Decorex Durban

Leaders in the décor, design and lifestyle trade, Decorex Durban, will inspire visitors to find their unique #rhythmoflife with a range of stylish services and products featuring at the Durban Exhibition Centre from 21 to 25 March.


Sweetie Pie Easter Egg

Sweetie Pie is a South African favourite, and with Easter around the corner this mouthful of goodness from Beyers is now available in a limited edition Sweetie Pie Easter Egg that will delight all loyal fans.


Carrol Boyes Wines Collection

Lovers of renowned gifting and homeware label Carrol Boyes will know that over the years the brand has come to encompass far more than the distinctive tableware for which it first became so highly revered.


March Spoil

Let’s get together!


Chocolate for everyone

Who doesn’t love Peter Rabbit? Who doesn’t love Cadbury?


World class London Dry Gin

Stretton’s Gin has come to the rescue of all gin-lovers with a collaboration that’s bound to be the talk of the town.


Chocolate Mozart

Renowned for their mouth-watering, decadent and convenient desserts, Chateau Gateaux has become Durban’s most-loved Patisserie – an obsession to say the least.


As good as eating out

Let’s face it. Budgets are tight. And eating out has become somewhat of a treat. But we’ve found the perfect solution … restaurant food at home.


Bespoke baby gear, designed with the supermom in mind!

When it comes to baby brands, there are so many great companies out there producing some incredible stuff. On an international level, we are of course envious of some of the adventurous, fun and fabulous products on the market (not all of which we can always get our hands on), so we simply cannot contain ourselves when every now and again we stumble across some equally great brands produced on our very own doorstep…


A Crazi kind of giveaway

There are only a few weeks left of the Crazi Erazi phenomenon that has swept the country since December, and this is your chance to win one of five complete sets of Crazi Erazi erasers that we are giving away.

is a national brand of premium free magazines available in centres across the country.

Click here

to see other Get It magazines in the network.